Data Protection Information
Lamarr Institute for Machine Learning and Artificial Intelligence
The Lamarr Institute is shaping a new generation of Artificial Intelligence (AI) that contributes to solving fundamental challenges in business and society in a powerful, sustainable, trustworthy and secure way. The research institute is constituted by the TU Dortmund University, the Rheinische Friedrich-Wilhelms-Universität Bonn and the Fraunhofer Institutes for Intelligent Analysis and Information Systems IAIS in Sankt Augustin and for Material Flow and Logistics IML in Dortmund. The Lamarr Institute receives permanent funding from the German Federal Ministry of Education and Research (BMBF) and the state of North Rhine-Westphalia as part of the federal government’s AI strategy.
When you use this website, we process your personal data as data controllers and save them for the duration required to fulfill the defined purposes and legal obligations. The sections below provide further details about the data this involves, how they will be processed and which rights you have in this regard.
Personal data, as defined by Article 4 (1) General Data Protection Regulation (GDPR) include all information related to an identified or identifiable natural person.
2 Name and Contact Information of Controller and Corporate Data Protection Office
3 Personal Data Processing and Purposes of Data Processing
10 Timeliness and Amendments to this Data Protection Information
1 Scope of Application
This data protection information applies to data processing all websites of the Lamarr Institute, as well as to all associated service offers of the Lamarr Institute in the form of web utilities or mobile apps (hereinafter: Website to facilitate readability), in each case whenever reference is made to this data protection information.
2 Name and Contact Information of Controller and Corporate Data Protection Office
Fraunhofer Gesellschaft
zur Förderung der angewandten Forschung e.V.
Hansastrasse 27 c,
80686 München, Germany
on behalf of its
Fraunhofer Institute for Intelligent Analysis and Information Systems IAIS
Schloss Birlinghoven 1
53757 Sankt Augustin
(hereinafter referred to as Fraunhofer IAIS)
E-Mail: info@iais.fraunhofer.de
Phone: +49 2241 14-2900
Fax: +49 2241 14-2436
The corporate data protection officer at Fraunhofer can be reached at the above-mentioned address in Munich, c/o Data Protection Officer or at datenschutz@zv.fraunhofer.de.
Please feel free to contact the data protection officer directly at any time with your questions concerning your data protection rights and/or your rights as data subject.
Alternatively, you may want to send an e-mail to our contact person Katrin Berkler at katrin.berkler@iais.fraunhofer.de.
3 Personal Data Processing and Purposes of Data Processing
When visiting the website
You may access our website without having to disclose any details on your identity. The browser installed on your device merely transmits information automatically to the server of our website (e.g., browser type and version, date and time of access) to enable a connection with the website. This includes the IP address of your requesting device. This information is temporarily stored in a so-called log file and will be deleted after 30 days.
Your IP address is processed for technical and administrative purposes regarding connection set-up and stability, to guarantee the security and functioning of our website and, if necessary, to be able to track any illegal attacks on the website.
The legal basis for processing the IP address is Art. 6 (1) lit. f GDPR. Our legitimate interest ensues from said security interest and the necessity of the unobstructed availability of our website.
We cannot draw any direct conclusions about your identity from processing the IP address and other information in the log file.
Moreover, we use cookies and analytics services when you visit our website. Further details can be found below in this data protection information.
When registering for events
We offer a wide variety of events via our website, for which you can register online. Depending on the purpose and focus, personal data such as name, address, e-mail address or payment data may be collected and processed.
In the data protection information for the respective event, we inform you about the categories of personal data to be processed, the legal basis for processing, the storage period and any transfers to service providers who process your data on our behalf.
When subscribing to a newsletter or other e-mail list
Once you have given your explicit consent pursuant to Art. 6 (1) lit. a GDPR, we will use your e-mail address to regularly send you selected information about the work in our Institute and/or in other institutions and/or events of the Fraunhofer-Gesellschaft. The subjects and contents of the selected information are determined by the list you subscribed to.
To receive our newsletter, we collect the following mandatory data from you:
- E-mail address
- Salutation
- First and last name
We need your name and salutation to address you personally in our newsletter.
You may voluntarily provide additional personal data (e.g. address and telephone number). We use this data to contact you by telephone or mail (e.g. for press invitations).
Once you have subscribed, you will receive a registration notification by e-mail, which you need to confirm to receive the newsletter (so-called double opt-in). Your e-mail response serves as confirmation that you are in fact the person who initiated the subscription.
You may unsubscribe at any time, e.g., via a link at the end of each newsletter. Alternatively, you may also unsubscribe by e-mail to info@lamarr-institute.org.
Once we have received your cancellation of the newsletter subscription, we will immediately delete your e-mail address.
We send our newsletter via the provider Mailingwork GmbH, Birkenweg 7, 09569 Oederan (hereinafter: “Mailingwork”). The purpose of the collaboration is the professional sending of information by e-mail. For this purpose, the data entered is stored on Mailingwork’s servers in Germany.
Mailingwork uses this information for the purpose of sending and analyzing newsletters on our behalf. For this purpose, we entered into a data processing agreement with Mailingwork. By signing this agreement, Mailingwork undertakes to process the subscriber data in compliance with the General Data Protection Regulation (GDPR) and to ensure that the rights of data subjects are protected.
Mailingwork has assured us that personal data are comprehensively protected against unauthorized access. Mailingwork is barred from using the data provided by our newsletter subscribers to contact the subscribers itself and is not authorized to transfer the subscriber data to third parties. As a reputable e-mail sending service, Mailingwork is also certified by the Certified Senders Alliance.
When using contact forms
We offer website visitors the opportunity to contact us via a form on our website. To enable you to communicate with us via this form, we request the following data:
- Salutation
- First and last name
- E-mail address
We need these required data to learn who contacted us and to process the user request.
We process the requested data in response to your enquiry. Our purpose is to answer your query in pursuit of our legitimate interests pursuant to Article 6 para. 1, page 1 lit. f GDPR.
Once we have satisfied the enquiry via contact form, we will immediately delete the collected personal data.
4 Transfer of Data
If we transfer personal data collected through websites to processors, we will notify you in this data protection information regarding the respective data processing operation, citing the specific recipient.
Aside from that, we will transfer your personal data only if
- you have given explicit consent pursuant to Art. 6 (1) lit. a GDPR;
- this is necessary pursuant to Article 6 (1) lit. b GDPR for the performance of a contract with you (for example, transfer to shipping companies for the purpose of delivering goods ordered by you, or transmitting payment information to payment service providers or credit institutions in order to process a payment transaction);
- there is a legal obligation for transfer pursuant to Art. 6 (1) lit. c GDPR.
The recipients must not use the transferred data for any purposes other than the above-mentioned ones.
5 Cookies
General
This website uses cookies. Cookies are small files that your browser automatically generates and stores on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do not harm your device nor do they contain viruses, Trojans or other malware.
Cookies store information associated with the specific device used. That does not mean that we can directly identify you.
Overview of the cookies we use:
Cookie Name: wp-wpml_current_language
Provider: Lamarr Institute
Purpose: Saves the user’s language selection
Runtime: Session
Cookie name: borlabs-cookie
Provider: Lamarr Institute
Purpose: Saves your privacy preferences including your agreement to load external content, for instance YouTube videos
Duration: 1 year
Necessary cookies
The processing of personal data in the context of technically necessary cookies is based on our legitimate interest in providing our web services that you have expressly requested (Art. 6 (1) clause 1 lit. f GDPR, if applicable in conjunction with Art. 95 GDPR, Art. 5 (3) of Directive 2002/58/EC).
For example, we use so-called session cookies to allow session controls or to store data entries in forms or shopping carts during the session. Session cookies are deleted no later than when you close your browser.
Right of withdrawal
You may revoke your consent to the storage of and access to the content of the cookies at any time with effect for the future pursuant to Art. 7 (3) GDPR or object to the use in whole or in part of cookies that are not technically necessary.
If you revoke your consent or object to the use, we will set a cookie (an opt-out cookie) that documents your decision and allows us to implement it. The opt-out cookie works only in this browser and only for our website. It is stored on your device. If you delete the cookies in this browser, you will have to set the opt-out cookie again.
Most browsers automatically accept cookies. However, you can configure your browser to not store any cookies on your computer or to display a notice before new cookies are set. Completely disabling cookies may mean that you cannot make full use of all functions of our website.
Your revocation has no effect on the lawfulness of the processing activities we perform on the basis of our legitimate interests (Art. 6 (1) clause 1 lit. f) GDPR).
6 Web Analysis/Tracking
LeadLab (Wiredminds GmbH)
Our website uses the Leadlab service by Wiredminds GmbH and its tracking pixel technology to analyze user behavior and optimize our site accordingly. The service particularly allows us to identify which companies have visited our site. In so doing we do not obtain any information that may identify you directly.
The use of Leadlab involves cookies and tracking pixels which allow statistical analysis of the use of this website based on your visits. Information, including personal information, about your visiting behavior is stored in the cookie and sent to Wiredminds or is directly obtained by Wiredminds. Wiredminds uses a pseudonym to process the information in a usage profile for the purpose of analysis. The data are anonymized to the extent possible.
Without your specific permission, we neither use the data collected to identify you personally nor will we match the data with personal data pertaining to the pseudonym associated with you.
If IP addresses are collected, they are immediately anonymized after collection by deleting the last number block.
For more information about data protection at Wiredminds, please visit the company’s website.
We process statistical data based on our legitimate interest pursuant to Article 6 (1) lit. f GDPR for the purpose of optimizing our online offering and our web presence. Wiredminds processes the data on our behalf based on a data processing agreement between us and Wiredminds. This agreement ensures that the data processing on our behalf is compliant with the General Data Protection Regulation and guarantees the protection of the data subjects’ rights.
In case you reject the collection of data and the analysis of your user activities, please use our opt-out cookie to prevent the installation of our cookies. This will prevent the future collection of data when you use our website. The opt-out cookie in your device works only in the used browser and applies only to our website. If you delete the cookies in the computer’s cookie folder, you have to install the opt-out cookie again.
Opt-Out from tracking (A technically necessary cookie is set to permanently exclude you from tracking by WiredMinds LeadLab on this website)7 YouTube
We embed components (videos) of the video hosting service “YouTube” of the company Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter “Google”) in our websites. The implementation is based on Art. 6 (1) lit. f GDPR; our legitimate interest in this case is the smooth integration of the videos and the attractive design of our website.
In part, information is transmitted to the parent company Google Inc., headquartered in the USA, to other Google-companies and external partners of Google, each of which may be located outside the European Union. Google utilizes standard contractual clauses approved by the European Commission and relies on the European Commission’s adequacy decisions about certain countries.
Further information on data protection in connection with YouTube can be found in Google’s privacy policy at https://policies.google.com/privacy.
8 Rights of the Data Subject
You have the right:
- pursuant to Art. 7(3) GDPR, to withdraw your consent at any time. This means that we may not continue the data processing based on this consent in the future;
- pursuant to Art. 15 GDPR, to obtain access to your personal data processed by us. In particular, you may request information about the purposes of the processing, the categories of personal data concerned, the categories of recipients to whom the personal data have been or will be disclosed, and the envisaged period for which the data will be stored. Moreover, you have the right to request rectification, erasure, or restriction of processing, to object to processing, the right to lodge a complaint, and to obtain information about the source of your data if they were not collected by us as well as about the existence of automated decision-making, including profiling, and, if applicable, meaningful information about the details involved;
- pursuant to Art. 16 GDPR, to obtain without undue delay the rectification of inaccurate data or the completion of your personal data stored by us;
- pursuant to Art. 17 GDPR, to obtain the erasure of personal data stored by us unless processing is necessary to exercise the right of freedom of expression and information, to comply with a legal obligation, for reasons of public interest, or to establish, exercise or defend legal claims;
- pursuant to Art. 18 GDPR, to obtain restriction of processing of your personal data if you contest the accuracy of the data, the processing is unlawful but you oppose the erasure of the personal data, or if we no longer need the personal data while you still require it for establishing, exercising or defending legal claims, or if you have filed an objection to the processing pursuant to Art. 21 GDPR;
- pursuant to Art. 20 GDPR, to receive your personal data that you have provided to us, in a structured, commonly used and machine-readable format or to demand the transfer of those data to another controller and
- pursuant to Art. 77 GDPR, the right to lodge a complaint with a supervisory authority. Generally, you may contact the supervisory authority of your usual residence, place of work or the registered offices of our organization.
Information on your right to object pursuant to Art. 21 GDP
You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data pursuant to Art. 6 (1) lit. e GDPR (data processing carried out in the public interest) and Art. 6 (1) lit. f GDPR (data processing for purposes of legitimate interests). This also applies to any profiling as defined in Art. 4 (4) GDPR that is based on said provision in Art. 6.
If you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for processing that override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defense of legal claims.
If your objection is directed against the processing of data for the purpose of direct advertising, we will stop the processing immediately. In this case, citing a special situation is not necessary. This includes profiling to the extent that it is related to such direct advertising.
If you would like to assert your right to object, simply send an e-mail to datenschutzkoordination@zv.fraunhofer.de.
9 Data Security
All your personal data are transmitted in encrypted format, using the widely used and secure TLS (Transport Layer Security) standard. TLS is a secure and proven standard that is also used, for instance, in online banking. You will recognize a secure TLS connection by the additional s after http (i.e., https://…) in the address bar of your browser or by the lock icon in the bottom part of your browser window.
In all other regards, we use suitable technical and organizational security measures to protect your data against accidental or intentional manipulations, partial or complete loss, destruction, or the unauthorized access of third parties. We continuously improve our security measures in accordance with the state of the art.
10 Timeliness and Amendments to this Data Protection Information
The further development of our website and the products and services offered or changed due to statutory or regulatory requirements, respectively, may make it necessary to amend this data protection information. You may access and print out the latest data protection information at any time from our website.